Exhibitor Information

Exhibitor Services

Below are vendors who provide optional services for trade show exhibitors. Please feel free to contact them directly, in advance, for any services you may require. 

AUDIO-VISUAL

Freeman Audio Visual (On-site Office)
CONTACT: Neil Patel
TEL: 905-677-6131 x1250
MOBILE: 647-212-9914
EMAIL: neil.patel@freemanco.com
SERVICES: Audio Visual Services

BOOTH CLEANING

Caldas Building Services (On-site Office)
International Centre
CONTACT: Amanda Pires
TEL: 905-672-2304
FAX: 905-672-5670
EMAIL: info@caldas.ca
SERVICES: Booth cleaning

Caldas Cleaning Order Form
Caldas Recycling Program
Caldas Professional Floor Tape

BOOTH DECOR

STRONCO
1510-B Caterpillar Rd.
Mississauga, ON L4X 2W9
CONTACT: Thomas Nadackal
TEL: 905-270-6767 x2234, 800-665-2621
FAX: 905-270-6771
EMAIL: thomas.n@stronco.com
SERVICES: Decor including carpet, tables, chairs, exhibit booth packages, booth set-up, floral packages

Exhibitor Order Forms (combined)

COMMUNICATIONS

IC Communications
International Centre (On-site Office)
CONTACT: Raiman Dilag
TEL: 905-678-5615
FAX: 905-678-5614
EMAIL: rdilag@internationalcentre.com
SERVICES: Exclusive supplier for telephone, fax lines, and Internet service

IC Telecomm Order Form

CUSTOMS BROKER (INTERNATIONAL)

Mendelssohn Commerce
1600 Courtneypark Dr. East
Mississauga, ON L5T 2W8
CONTACT: Rob Parr
TEL: 905-673-5445 ext 312
FAX: 905-673-2574
EMAIL: rparr@mend.com
SERVICES: Customs Services for US & International Exhibitors

Download the OTE Exhibitor Kit

ELECTRICAL & MECHANICAL

ShowTech Power & Lighting
5675 McLaughlin Rd.
Mississauga, ON L5R 3K5
CONTACT: Jennifer Uyeda
TEL: 905-283-0550
FAX: 905-283-0551
EMAIL: juyeda@showtech.ca
SERVICES: Exclusive supplier of electrical & mechanical (water, drains, air) services

ShowTech Order Form Kit

SECURITY CAGES

STRONCO
1510 Caterpillar Rd.
Mississauga, ON L4X 2W9
CONTACT: Thomas Nadackal
TEL: 905-270-6767 x2234, 800-665-2621
FAX: 905-270-6771
EMAIL: thomas.n@stronco.com
SERVICES: On-Site Security Cages

Exhibitor Order Forms (combined)

SHIPPING

STRONCO
1510 Caterpillar Rd.
Mississauga, ON L4X 2W9
CONTACT: Gerrit Watson
TEL: 905-270-6767 x2269, 800-665-2621
FAX: 905-270-6771
EMAIL: gerrit.w@stronco.com
SERVICES: Shipping and handling

Exhibitor Order Forms (combined)



Alternatively, exhibitors have the option to ship directly to The International Centre. The package(s) must arrive on the move-in date, during moving-in hours only – no earlier or later.

OTE is not responsible for receiving nor managing any exhibitor shipments.

SIGNS & BANNERS

STRONCO
1510 Caterpillar Rd.
Mississauga, ON L4X 2W9
CONTACT: Thomas Nadackal
TEL: 905-270-6767 x2234, 800-665-2621
FAX: 905-270-6771
EMAIL: thomas.n@stronco.com
SERVICES: Sign & banner production

Exhibitor Order Forms (combined)

Trade Show FAQS

WHO WILL ATTEND?

Motor coach and school bus owners, operators and staff.
Public transit managers and employees.
Employees from specialized transportation companies.
Manufacturers, suppliers, consultants and providers of bus products, vehicles, parts and services.
A variety of other bus industry related individuals and companies.
Government officials and decision makers.
Truck and coach technician students and faculty from various colleges across Ontario (observation only)

WHO SHOULD EXHIBIT?

Any company who currently does business with the public transit, school bus, motor coach, and/or specialized transportation industries.
Any business that does NOT currently deal with the public transit, school bus, motor coach, and/or specialized transportation industries, but would like to!
Suppliers, manufacturers and consultants of equipment, parts and services.
Firms who currently sell vehicles, vehicle parts, maintenance equipment, computers, computer software and supplies to the bus industry.
Advertising, marketing and communication companies.
Agencies who specialize in, or are involved with airport and hotel shuttles, health care, education and social services products and services.

HOW DO I SHIP MY MATERIALS?

OTE exhibitors have two shipping options:
1) STRONCO, our official designated handler (see details and forms above, under Shipping)
OR
2) Exhibitors have the option to ship directly to The International Centre. The package(s) must arrive on the move-in date, during moving-in hours only – no earlier or later.

OTE is not responsible for receiving nor managing any exhibitor shipments.

WHEN CAN I MOVE IN MY VEHICLE?

A vehicle schedule is available for all exhibitors who will be displaying one or more vehicles at their trade show booth.
Adherence to the schedule is crucial, to best facilitate a smooth move-in day for our exhibitors.

WHEN CAN I SET UP MY BOOTH?

Exhibitor Move-In
Vehicle Exhibitors ONLY – Mon. April 23 – 7:30 am-12:00 noon
Booth Exhibitors – Mon. April 23 – 12:00 noon-6:00 pm

WHEN CAN I TEAR DOWN MY BOOTH?

Exhibitor Move-Out
Tues. April 24 – 3:00 pm-6:00 pm

WHAT IF I NEED TO CANCEL?

Refund less a $650 administration fee if cancelled on or before March 16, 2018. No refunds after March 16, 2018.

WHAT IS INCLUDED WITH MY BOOTH?

10’ x 10’ booth space.

On-site materials handling. This service includes the availability of flat bed dollies, labour as required and a 5000 lb forklift. Please note you that forklifts may only be driven by licensed parties.

Listing of your company as an exhibitor on the OTE website. www.ote.ca

Five (5) free guest passes.

Aisle carpet throughout the show.

On-site licensed food and rest area for networking and interaction with attendees.

Lunch vouchers valued at $15 each for pre-registered exhibit personnel (maximum 5 per booth and/or vehicle display).

Networking Reception on Monday, April 23, 2018 at the Delta Hotels Toronto Airport & Conference Centre.

Two complimentary passes, per booth, for Networking Reception on Tuesday, April 24, 2018 at the Delta Hotels Toronto Airport & Conference Centre.

Exposure in the Official Show Guide.

Complimentary beverages available during exhibitor move-in.

General show security and cleaning (vacuum before the show starts on Tuesday, April 24).

WHAT ELSE SHOULD I KNOW?

All booth and vehicle display fees are in Canadian Dollars.
All fees do NOT include HST.
Vehicle display fees listed in the registration are for OMCA, OPTA, OSBA members only. Please contact OTE for non-member vehicle display fees.
Please contact OTE if you would like to display more than five (5) vehicles.